Students selected for Erasmus + study at LSMU must complete the application documents by the application deadline set by the foreign university. What documents are required, by what date and at what address they can be sent, the student must find out by himself/herself by reviewing the website of the host university (e.g. section: incoming Erasmus + students)
The main documents can be:
- Application Form
- Learning Agreement
- Transcript of Records
- Accommodation Form
Application Form. The students need to provide personal data, information of sending institution, the period of Erasmus+ studies at a host university, foreign language proficiency, work experience. Sometimes students are requisted to apply a short student’s motivation letter or study plan.
Learning Agreement. Thisis a tripartite agreement (student, LSMU and host institution), which clearly defines study program: chosen courses, duration, the number of credits. Based on a study program and course descriptions submitted by a foreign university, the student prepares his study program for the period that he will study at a foreign university. The subjects chosen by the student, their volume in ECTS credits should, as far as possible, coincide with the study program of the academic year at LSMU.
This Learning agreement must be signed by the student, the faculty and the institutional coordinators.
Online Learning Agreement (abbr.OLA)
Lithuanian University of Health Sciences joins the digitization of Erasmus + program processes in 2021 and starts filling in the study agreement electronically using the Online Learning Agreement (abbreviated (OLA)) tool.
Process:
- In the Learning agreement form, fill in the table A and B with the selected study subjects (the form can be found here).
- Discuss the completed study agreement with the academic coordinator of your faculty (contacts can be found below).
- Once the academic coordinator of the faculty has approved the final Learning agreement, you must fill in the electronic form (instructions for filling it out can be found here).
You can follow the steps of signing an OLA using the „Erasmus Mobile App“.
Transcript of Records. All completed subjects by the student before the Erasmus+ studies are reflected in the Transcript of Records. It is not only in ECTS credits but also in grades based on the local and ECTS grade scales. The Transcript of Records is signed by the Dean of the Faculty.
Accommodation Form. Registration form for accommodations. The student is usually required to provide personal information, duration of stay. There is also included information about host institution accommodation, payment and rules.
N.B. not all host institution can provide accommodation.
Additional documents. It can be CV, copy of student’s ID, Certificate of language etc.
Students must provide all completed documents to host institution and to LSMU International Relations and Study Centre. All documents can be sent by LSMU International Relations and Study Centre coordinator to the host institution (according requirements of host institution).
The host institution must provide:
- Letter of Acceptance, Letter of Invitation.
- Confirmed Learning Agreement.
Letter of Acceptance, Letter of Invitation. The student must receive a letter from the host university where the student is invited to study at a foreign university.
Confirmed Learning Agreement. Students usually receive Learning Agreement together with letter of acceptance. The signature of the host institution’s coordinator confirms that he agrees with the student’s chosen study plan.
Student must complete the rest of documents at LSMU International Realtions nad Study Centre:
- Request for the Rector
- Insurance
- Visa
- Grant Agreement
- Confirmation letter
- OLS Language test
Request for the Rector. Upon receiving the host university’s letter of acceptance and the approved Learning Agreement, the student fills in a Request for the Rector of the LSMU to allow him to go to study at a host institution. The student’s application must be signed by the Dean of the Faculty. The Request to the Rector must be submitted to the International Relations and Study Centre.
Grant Agreement. At least 1 month before the start of Erasmus+ studies, the student must provide personal data required for the scholarship contract. This is a financial agreement that governs the procedure of paying a scholarship. The scholarship contract is signed between the LSMU and the student. Both parties are provided with 1 copy.
Visa. The student must look for an information about visa or temporary residence permittion. It is recommended that this information would be checked at the Embassy of the country where student will study as Erasmus+ student.
Insurance. All students must have a valid European Health Insurance Card. The EHIC covers treatment that is medically necessary until your planned return home. The EHIC is not an alternative to travel insurance. It will not cover any private medical healthcare or costs. Students who will study at non- EU countries must have a valid private health insurance plan that is valid in non-EU countries.
Confirmation letter. It is issued by International Relations and Study Centre at LSMU and students have to provide it to the host institution.
OLS Language test. All students must complete 1st language test before the Erasmus+ study period (except native speakers).Students have to take a test online based of language of instruction at host institution.
Learning Agreement changes. Upon arrival to host university it often turns out that few planned classes is not possible. In such case student should, after consulting the Departmental coordinator of LSMU, design a new plan – Changes to Learning Agreement, which must be signed by the student, Departmental coordinator of LSMU and coordinator of host institution. All changes must be completed during 5 weeks from the beginning of Erasmus+ studies.
After coming back, the student has to bring all the required documents to International Relations and Study Centre (within 30 days):
- Evidence of Studies.Confirmation about completed Erasmus study period, signed by the Host university.
- Transcript of Records. It consists basically of a list of the course units taken, the exams you have passed, the grades and the credits gained in your host university.
- Erasmus final report. Notification would be sent to the student’s e-mail box. Should be submitted on-line in the Mobility Tool data system.
- 2nd online test assesment (OLS).
- Validation of Erasmus study achievements. Based on the Transcript of records the student should complete the validation form on LSMU SIS (Erasmus coordinator would prepare the form for each of you) and to get it approved by the Departmental coordinator.
- Just after all these steps will be completed, the student will receive remaining 10 % of scholarship.