Academic information

When logging into the LSMU Student Information System (LSMUSIS) for the first time, you need to verify your personal and contact details.

Updating personal data:

• If you notice any inaccuracies, complete the application form “Regarding the Update of Personal Data”.
• Attach a copy of the document proving the stated fact.
• Do not use this form to change your name or surname in the system.
• Once you receive confirmation, check that your personal data has been updated correctly.

Changing your name or surname:

• If you have changed your name or surname, complete the application form “Regarding Change of Name/Surname”.
• Attach a copy of the document proving the stated fact.
• Do not use this form to correct any inaccuracies in your personal data.
• Once you receive confirmation, check that your name or surname has been updated correctly.

A student card is a laminated card issued by the University, intended to be worn on clothing during laboratory or practical sessions. This card is not considered a national or international student identification card (LSP/ISIC). Student cards are produced for all first-year University students without the need for a separate request. To have the card made, you must upload a document-quality photograph to your LSMUSIS account. Each student will be informed personally via their University-provided email once the card has been prepared.

Laminated name tags are issued by the Study Information Office of the Study Centre. The student must collect the card in person. Uncollected cards are stored for one year and then destroyed. The student card is valid for the entire duration of the studies, according to the specific study program’s length. Students who terminate their studies before the card’s expiration date must return it to the Study Information Office of the Study Centre.

The student card contains the following information:

• A photo appropriate to the student’s age (25 mm x 32 mm) that meets general ID requirements.
• Student’s name and surname.
• Academy, faculty.
• Study programme.
• Assigned student registration number in the study information system.
• The name and logo of the university.
• Validity period of the card.

Instructions on how to take own photo:

• Choose a well-lit room (daylight is best).
• Set the front camera of your smart device.
• Stand against a white wall (with your back to the wall).
• Extend your arms straight out in front of you, holding your smart device.
• Adjust the camera so that your face is centered on the screen.
• Look directly at the camera with a neutral facial expression and take the photo.

For an ID-appropriate photo, DO NOT pose with sunglasses, masks, head coverings (except for religious reasons), etc. Your clothing should be neat and appropriate, such as a shirt, jacket, or plain blouse, etc.

The student card can be replaced if:

• The student changes their name or surname.
• The student changes their study programme.
• There are inaccuracies in the records.
• The card becomes unfit for use (e.g. torn, worn out).
• The validity period has expired.
• The card is lost.

Student cards are not replaced if the student is simply dissatisfied with the photo they uploaded.

The student card is issued to students free of charge.

Types of certificates available in LSMUSIS:

• About Studies – confirms that you are a student at LSMU.
• Regarding the Period of Studies – confirms that you are a student at LSMU and specifies your enrolment and expected graduation dates.
• Regarding Funding of Studies – confirms that you are a student at LSMU and that you study in a self-funded place.
• About Paid Tuition Fees (you must have made payments) – confirms that you are a student at LSMU and shows the total amount paid for studies during your entire study period.
• Regarding Tuition Fees at State Tax Inspectorate (you must have made payments) – shows the amount paid for studies during specific calendar years, intended for the submission of your tax return to the State Tax Inspectorate (VMI).
• Regarding Payments for Dormitory (you must have made payments) – indicates the total amount paid for dormitory accommodation during your entire study period.

Please note:

• The addressee is a person, institution, or company to whom the certificate is intended.
• The addressee and the certificate itself must be in the same language.
• You do not need to indicate the reason for the certificate, only the addressee.
• You must indicate a full and official title of the institution, for example, Migration Department under the Ministry of the Interior of the Republic of Lithuania (for English certificates) or Migracijos departamentui prie Lietuvos Respublikos Vidaus reikalų ministerijos (for Lithuanian certificates).
• If the addressee is unknown, please use a general addressee: To Whom It May Concern (for English certificates) or Pačiam prašant (for Lithuanian certificates).

When submitting a certificate request, you can choose the language (Lithuanian or English) and, for some certificates, the format – either an electronic certificate (with an electronic signature) or a paper certificate (with a stamp and original signature). Paper certificates can be collected at the Study Information Office of the Study Centre upon presenting the certificate number (available in LSMUSIS).

You can also request a Transcript of Records, i.e. the summary of your grades, through LSMUSIS, prepared by faculty dean’s offices (only in paper format). The ordered Transcript of Records should be collected from your respective faculty. Please note that this transcript is not a certificate confirming that you are a student at the University!

Study Schedules

You can find your study schedule by logging into your personal LSMUSIS account and selecting ‘My Schedule’, or by filtering the relevant study program under the ‘Schedule’ section. Schedule grids are available in LSMUSIS under the ‘Grid’ section (which provides information on cycles, session durations, and the academic calendar). Schedules are prepared in accordance with the approved procedure for schedule preparation and administration.

Academic Calendar for the 2025/2026

International Relations and Study Centre together with representatives of foreign students prepared and coordinated the calendar of religious holidays.  On these days students are free to celebrate their religious holidays. However, they need to complete missed tasks on a settled time that is provided by the study departments.

Religious holidays of foreign students 2025/2026

Jewish religious holidays

Islamic religious holidays

Hindu religious holidays

Buddhism religious holidays

Academic ranking for funding eligibility:

• Academic ranking for funding eligibility takes place among students within the same field, year, and mode of study.
• Eligible years: all years of the first-cycle and integrated studies, except for the first year.
• Evaluation period: one academic year, i.e. from 1 September to 31 August.
• Conducted annually at the end of each academic year.
• The academic ranking for funding eligibility is based on the level of learning outcomes during the evaluation period.

* State-funded students with the threshold level of learning outcomes retain their state-funded status only if there are no self-funded students with excellent or typical level of learning outcomes.

To have your study subjects/modules recognized, please submit all required documents to your Dean’s office.

Detailed information on the recognition of study results can be found in the LSMU Study Regulations.

You can apply for retaking the final exam if:

• You failed the final exam and were removed from the student list. Do not forget that the request ‘Regarding renewal of studies, admission to a higher course’ must already be submitted and approved.
• If you want to retake the final exam for a better grade, retaking is a subject to a fee and is possible no earlier than one year later.

Regarding the dissemination of surveys for final theses

The university cannot share students’ email addresses with other students for the purpose of conducting surveys due to the following reasons:

• In accordance with the provisions of the General Data Protection Regulation (GDPR), an email address is classified as personal data because it contains identifiers that enable the identification of an individual. Regardless of whether the email address is used for personal purposes or solely for academic needs, it is still considered personal data.
• Every instance of personal data processing (including transfer, usage, etc.) must be lawful, i.e., based on at least one statutory condition for lawful processing (such as consent, performance of a contract, performance of a legal obligation, etc.). In the case of surveys, there is no legal basis to transfer students’ email addresses to other students, nor for students to use them for purposes such as the dissemination of surveys.

Students should use alternative methods for distributing surveys, such as posting them on social media platforms, etc.

If you disagree with a grade or the explanation provided by the academic unit responsible for the course (clinic/department/institute), you may submit an appeal to the Dean or the Rector.

An appeal can be submitted for:

• Regarding the results of the assessment or other interim evaluation – within 3 working days of the results being published (appeal submitted to the Dean).
• Regarding the Evaluation of the Examination – within 3 working days of the results being published (appeal submitted to the Dean).
• Regarding the Evaluation Procedures – within 3 working days of the assessment (appeal submitted to the Dean).
• Final exam or final thesis assessment and procedures – within 2 working days of the results being published (appeal submitted to the Rector).

Appeals to the Dean are submitted via LSMUSIS. Within 2 working days, the Dean appoints an appeal committee and sets the schedule for reviewing the appeal. In all cases, the appeal must be reviewed no later than 7 working days from the date of submission. The student who submitted the appeal must attend the review. If you are unable to participate, inform your faculty dean’s office so that a new review date can be scheduled.

• Appeals regarding intermediate assessments, exams, or assessment procedures must be reviewed within 7 working days from the submission date.
• The appeal committee’s decision is delivered in writing and electronically no later than 2 working days after the decision is made.

An appeal to the Rector must be submitted in writing, regardless of the format, and must include the course or module name, the lecturer, the assessment date, the specific assessment components or procedures being contested, and the reasons for disagreement. An appeal committee is appointed to review the appeal, and the student who submitted it must attend the review.

Students may submit a complaint to the commission if they disagree with the administration regarding violations of student rights and legitimate interests related to academic and study activities, or if issues with the administration or other employees cannot be resolved. These rights apply to both students and individuals with listener status.

A student who believes that their rights or legitimate interests have been violated has the right to selectively apply to:

• The Rector of the University or an authorised person.
• The Dispute Resolution Commission.

The student has the right to apply to the Dispute Resolution Commission in the following cases:

• If they are dissatisfied with the decision made by the Rector of the University or their authorized person.
• If they did not receive an answer to the submitted complaint from the Rector of the University or their authorized person within 15 calendar days from the day the student submitted the complaint.
• If they are dissatisfied with the decision made by the Rector of the University or the Dean of the Faculty regarding the awarding of a disciplinary penalty or incentive.
• Due to procedural violations in the examination of student appeals in the Appeal Committee.
• Due to procedural violations in the examination of student evaluation ethics violations in the Academic Ethics Violations Committee.
• If they are dissatisfied with the decision of the Rector of the University or their authorized person to refuse to consider the student’s complaint.

Students must submit complaints within 10 working days. The commission must review the complaint and issue a decision within 15 working days. If necessary, the total review period may be extended by an additional 10 working days with a justified decision from the commission.

A student may voluntarily terminate their studies at any time:

• You must submit a request in LSMUSIS ‘Regarding the Termination of Studies by Being Removed from the Student Register’ after changing the study programme.
• You must settle your payments with the university in full before you discontinue your studies.
• If you would like to resume the discontinued studies on your own initiative, complete the application ‘Regarding Renewal of Studies by Accepting the Person to Higher Course’.

Complete the ‘Regarding Renewal of Studies’ request only when returning from academic leave, no later than 10 working days before the end of the academic leave period.

As of 1 November 2024, all persons working or undertaking practical work or internships with children are required to hold a Code for Lawful Work with Children (QR code).

This code confirms that the person has not been convicted of:

• sexual offences against children or adults,
• other offences listed in Article 30(1) of the Law on the Fundamentals of Protection of the Rights of the Child of the Republic of Lithuania,

and therefore is not subject to any restrictions on working or undertaking internships with children.

Important for students

All students undertaking practical work or internships at the institutions that provide services exclusively to children (e.g., Clinical Department of Pediatrics, Clinical Department of Pediatric Surgery, etc.) and who will have direct and regular contact with children are required to hold this QR code.

Before starting your placement, please consult your professors or the study administrators at your academic unit to determine whether your practical work involves direct and regular contact with children, and whether you are required to hold the QR code.

How to obtain a QR code?

You are required to submit documents issued by the competent authorities of the foreign state of which you are a citizen or in which you reside permanently, confirming that you have not been convicted of sexual offences or other offences specified in Article 30(1) of the Law on the Fundamentals of Protection of the Rights of the Child.

• The QR code is issued free of charge.
• The application shall be submitted to the Information Technology and Communications Department under the Ministry of the Interior (IRD).
• Applications can be submitted online via the E. services portal (select “Login via VIISP”), by logging in through the Electronic Government Gateway and verifying your identity.
• Instructions on how to request the QR code through the e-services portal.

More information about the Code for Lawful Work with Children (QR code) can be found on the official website of the Government of the Republic of Lithuania (use the page translation function if needed).

Academic leave can be granted under the following circumstances and conditions:

• Illness – recommended by a doctor or medical advisory commission, for 1 year, with the possibility to extend up to 3 years.
• Pregnancy and childbirth – for a maximum of 6 months.
• Childcare – for the period provided by the laws of the Republic of Lithuania, but not longer than 3 years.
• Personal reasons – once during the entire study period, for a maximum of 1 year.

During academic leave, students may repeat courses in which they had academic debts. Fees must be paid for any repeated courses.

After academic leave, the student returns to the same study place. The request ‘Regarding Renewal of Studies’ must be submitted no later than 10 working days before the end of the academic leave. Failure to submit the request on time may result in removal from the student list.

Academic leave can be:

• Extended by submitting a request ‘Regarding the Extension of Academic Leave’.
• Terminated by submitting a request ‘Regarding the Termination of Academic Leave’.

Students may terminate academic leave before the scheduled end date.

An academic debt (failure) is recorded if a student has received a failing grade at the end of a subject or module.

Students can clear academic debts twice for free:

• During the semester resit week at the end of each semester.
• During an annual resit week in August.

Important:

• Resit week schedules are prepared by the academic units and published in LSMUSIS no later than 2 months before the end of the semester. Annual resit week schedules are published together with the spring semester resit week schedules.
• Students must register for semester resit week according to the instructions of the academic unit.
• If a debt is not cleared during the semester resit week, it can be cleared during the annual resit week by submitting a request ‘Regarding Liquidation of Academic Debts’ in LSMUSIS.
• For final-year students, the spring semester resit week takes place during the semester, and the annual resit week occurs after the last course/module grades are published.
• If an academic debt is not cleared after the annual resit week, the student must repeat the course or module, paying the corresponding fee.

Repeating the subject (module) is required if:

• The academic debt has not been eliminated after the annual resit week (on August).
• You have missed more than 25% of the contact hours for the subject (module).

A student may repeat:

• One or more subjects (modules).
• An entire semester or academic year if no subjects have been completed.

Important:

• Students with the academic debt of less than 12 credits may continue their studies in the next academic year according to an individual schedule, provided that the knowledge of the study subjects is not essential for higher-year studies.
• Repeated studies must be completed within one year; otherwise, the student will not be allowed to continue into the next academic year.
• Repeating your studies is subject to a fee. The application to repeat the studies must be submitted via the LSMUSIS system by 5 September.
• The same subject may be repeated no more than twice. If the passing grade is not achieved, the study contract may be terminated.